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Period 2025/2026

The list of main changes from the previous period

• Taking into account the quality of publications in category A – Prestigious publications are scored according to the CTU methodology.
• Authorship shares are determined according to the V3S database. Therefore, the authorship of supervisors has no influence on the scoring.
• Addition of an unscored section – the student verbally evaluates the fulfillment of his/her ISP.

The objective of doctoral degree study evaluation

The Evaluation of doctoral degree students (HSDS) application is used by Ph.D. students to report their publication and creative activity, research on projects, teaching at the Department and other activities. Students are granted points for their reported achievements and, based on their point evaluation, they may be financially rewarded by a special scholarship. The special scholarship amount is calculated as a linear function of awarded points.

Students who were in full-time attendance during the evaluation period are eligible for an exceptional scholarship based on HSDS points. form of study and who have obtained more than the minimum number of points determined by the relevant Opatření děkana. (Definition of non-fulfilment of study obligations under doctoral study).

If the student has not been in full-time study for the entire evaluation period, the calculated amount will be reduced proportionally.

The total amount allocated for special scholarships is approved by the Faculty Management on a proposal from the Vice-Dean for Science and Research (SR).

Reporting and approval process

The report is filled in once a year, and all Ph.D. students are obliged to fill in the form pursuant to the Code of Practice for Doctoral Degree Study currently in force. It lists the achievements for the previous academic year.

The Ph.D. student is obliged to fill in the report by the 1^st deadline, the Supervisor must approve the report by the 1^st deadline, and the Head of Department must approve it by the 2^nd deadline. The following deadlines have been set for the current period of 2025/2026:

• 1^st deadline 8.9.2026, 14:00 hours (filled in by the Ph.D. student, approved by the supervisor)
• 2^nd deadline 15.9.2026, 14:00 hours (approved by the Head of Department)

Branch Board Chairs are entitled to look at the evaluation of the students in their branch.

The evaluation processing process runs as follows:

1. Ph.D. student
   • fills in the evaluation
   • and sends it to the supervisor
2. Supervisor
   • reviews the evaluation
   • and can return it to the Ph.D. student for correction, or
   • comments on the fulfillment of the ISP by the student,
   • will suggest whether to continue or end the study and
   • sends it to the Head of Department for approval
3. Head of Department
   • reviews the evaluation
   • and can return it to the Ph.D. student for correction, or
   • approves the evaluation
4. Faculty
   • evaluations approved by the Head of Department by the pre-set deadline are all sent to the FCE Senate for comments
   • evaluations sent to the supervisor, but not approved by the supervisor, or not approved by the Head of Department, or approved after the deadline will also be sent to the FCE Senate for comments
5. FCE Senate
   • selected members of the Senate comment on individual evaluations,
   • reviews evaluations for correctness and completeness
   • and can suggest a correction of points with a justification
   • finally submits evaluations to the Dean
6. Dean (optional step)
   • if a Ph.D. student has a reasonable doubt about the point adjustment by the Senate, they may ask the Dean for correction
   • Dean may comply with the request and make a correction of points
   • Ph.D. student must ask the Dean within 3 working days after the comments have been raised by the Senate
7. Faculty
   • evaluations are completely closed and background documents for the payment of special scholarships start to be processed

All participants are always informed of individual changes in the state by e-mail.

In the case that a student does not agree with the reasons for the evaluation return by the supervisor or by the Head of Department, they must contact the Vice-Dean for SR no later than within 3 working days, and the Vice-Dean for SR will look into the matter without delay.

Evaluated categories

Inputs for categories A to D are automatically read from the V3S system. So that a Ph.D. student can report these achievements, they must fill them in the V3S system. The changes can be seen immediately. The entry in V3S cannot be in the state "Rozpracováno/Being processed". Such an entry is considered as incomplete and cannot be seen outside V3S. The state "Dokončeno/Completed" can already be seen.

The achievements listed in the Register of Artistic Outputs (RUV) are imported into the HSDS application all at once before the respective period is opened. Only achievements in the "Certifikováno/Certified" state can be entered there. Achievements from the year 2024 are reported (resulting from the methodology of entering achievements in RUV).

Categories E to I are filled in manually by a Ph.D. student.

Points in categories A, B, C and D are reduced according to the author's share stated in the V3S.

In order not to disadvantage the students who only started their study in the spring semester, their sum of points in categories A to F is multiplied by two.

A - Prestigious publications (V3S types CLA, KNI and KAP)

• article in a relevant publication defined in the current "Metodika rozpisu příspěvků a dotací přidělených ČVUT", Appendix 7 (20  p. + (37  p. × IF / median_field))
  (in V3S as a CLA with WoS type "Article", "Article, Proceedings Paper", "Letter", or "Review")
• other articles in journals indexed in the WoS or Scopus database with the "Article" indicator (20 p.)
• reviewed article in a professional journal (12 p.)
• professional book (20 p.)
• book chapter (20 p. divided by the number of book pages and multiplied by the number of chapter pages)

B - Conference or symposium paper (V3S types STA and STV)

• conference paper (published in conference proceedings) (4 p.)
• bonus points for a conference paper indexed in WoS or Scopus (8 p.) (separate category in the form)

C - Citations

Only citations with WoS or Scopus identifiers are accepted for granting points. Self-citations (cited and citing publications have at least one common author) are not accepted.

• citations in WoS or Scopus (5 p.)

D - Achievements of innovative and creative activity (V3S types ASA, ASK, ASN, ASW, ASY, FVZ, MAP, OVT, PAP, PAT, PRO, PRV, UPM and UZV) (RUV all categories)

• patent - application (10 p.)
• patent - granted (30 p.)
• granted utility/industrial model (16 p.)
• prototype, functional sample (8 p.)
• applied methodology, technology verified in practice, map with a professional content (2 až 14 p.)
• licence sale (30 p.)
• authorized software (with a filled-in www location) (2 až 14 p.)
• award won in an architectural competition (certificate must be attached) (15 p.)
• artistic output registered in RUV (40 p. multiplied by points from RUV, divided by 305)

E - Participation in research projects

• participation in a grant project (Czech Science Foundation (GAČR), Technology Agency of the Czech Republic (TAČR), international research projects and other projects in the Central Register of R&D Projects (CEP) (maximum of 8 p. per semester for participation corresponding to a 75% workload)
• research on SGS, SVK, or IP projects as the senior researcher (4 p. per semester), as a team member (2 p. per semester) (maximum of 6 p. per semester for this item)

F - Other activities at the faculty or department

A maximum of 8 p. can be obtained for the whole category.

• Participation in projects funded by the Faculty (contract for work, supplementary economic activity) including investigation and project works, expert opinions, cooperation on architectural projects, etc. (4 p.)
• Faculty promotion at a secondary school or in the media (certificate must be attached) (2 p.)

G - Teaching at the Department

A maximum of 12 p. can be obtained for the whole category. Enter only the courses that you have taught for the whole semester.

• fill in the course code, spring or winter semester and the number of teaching units per week (1 p. per 1 teaching unit for the whole semester)
• set of teaching materials published on the Internet or university textbooks (10 p., reduced by the number of co-authors)

H - Study stay abroad

• fill in the name of the foreign workplace and the length of your stay (1 p. per month)

I - Membership in Academic Bodies and Committees

A maximum of 8 p. can be obtained for the whole category.

• membership in an academic body or committee (0.5 p. per month)

Unscored section

• verbally describe the process and fulfillment of your ISP

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HelpDesk

If you encounter an error while using the application, the following people can help you.

Each department has its own officer in charge of the V3S system. Please contact him/her with your request for help with V3S.

Mr Ing. Miloslav Hůla will help to correct mistakes and answer questions related to the application itself. For example:

• I have filled in the respective publication in V3S or RUV, but cannot see it in this application.
• As a supervisor I am in charge of five Ph.D. students, but I can only see three.
• The application has displayed information about an error which I do not understand.

Please do not hesitate to contact him also with your proposals to improve the application. Thank you.